Fair processing notice

DATA PROTECTION (JERSEY) LAW 2005

Schools and the Department Education, Sport and Culture hold information on pupils in order to run the education system and in doing so have to comply with the Data Protection (Jersey) Law 2005. This means that the personal data held on pupils must only be used for specific purposes allowed by Law. This statement outlines the types of data held, why that data is held, and to whom it may be passed.

The school is a data controller and holds information on pupils in order to support their teaching and learning, to monitor and report on their progress, to provide appropriate pastoral care, and to assess the school’s performance. This information includes contact details, National Curriculum assessment results, attendance information, special educational needs and any relevant medical or safeguarding information.

From time to time, the school is required to pass on some of this data to the Department for Education, Sport and Culture. When a pupil is transferring to another school, schools and the Department will pass on all information relevant to the education and care of that pupil to other schools and institutions. Information is also passed to UK examination and assessment organisations for processing.

The Department for Education, Sport and Culture uses information about pupils to carry out specific functions for which it is responsible, to evaluate and develop education policy and to monitor the performance of the education service as a whole. Information will also be used to assess any special educational needs the pupil may have. The Department also uses the information to derive statistics to inform decision-making on (for example) the funding of schools, and to assess the performance of schools and set targets.

Information is also shared between Social Security and the Department for Education, Sport and Culture in order to profile attainment levels of students in order to inform targeted funding and plan outcomes. Information may be shared by the Department for Education, Sport and Culture with other States Departments or agencies for statistical or research purposes, or with Health and Social Services, the Police or other relevant agencies for the purposes of safeguarding.

Contact details may also be provided to the Department for Health and Social Services and Family Nursing & Homecare in order that parents may be contacted regarding child health programmes, such as the dental screening scheme and the vaccination programme.

From time to time, the school uploads personal data about pupils to web based servers of a range of applications for education purposes, and/or for the purposes of facilitating contact and/ or communication with you about your child’s schooling. An up-to-date list of web based applications used can be found on the school’s website www.lerocquier.com

Sensitive personal data (such as health data or ethnicity) will not usually be uploaded to the internet under any circumstances. If it is uploaded then that will only occur with explicit written parental consent (or with the consent of the pupil themselves if they are of an appropriate age).

The school has closed circuit cameras installed, for the purposes of crime prevention and safeguarding.

Pupils, as data subjects, have certain rights under the Data Protection (Jersey) Law, including a general right of access to personal information held on them, with parents exercising this right on their behalf if they are too young to do so themselves. If you wish to access the personal data held about your child, this can be done through a subject access request. This is a formal procedure which is started in the first instance by contacting the school, who is the data controller. The school is allowed to charge a maximum of £30 for supplying the information. If you believe the Department of Education Sport and Culture or the examination or assessment organisations hold personal data then the data protection officer for these organisations should be contacted to initiate a subject access request process. Details may be obtained from The Department for Education, Sport and Culture.

Please note that all rights under the Data Protection (Jersey) Law 2005 in relation to information about your child rest with them as soon as they are old enough to understand these rights. This will vary from one child to another and you will wish to consider the position for your child, but, as a broad guide, it is reckoned that most children will have a sufficient understanding by the age of 12. We would therefore encourage you to share this document with your child if they are aged 12 or over.

The school uses “Cardwell and Simons” and “Bentley Photographic” to take pictures of your child for record keeping purposes and offers parents the opportunity to purchase the images taken of their child.